first budget approach

It is time now  to prepare the budget.

First thing to do is to calculate you daily staff cost for each people who will be involved in the project. Staffing cost should be our main budget, except for AGRIA which will support various external costs such as:

• Web design
• webtools
• Flyers and documentation
• External costs
• Metrics (accounting & certifcation)

The rules are:

1. below 20% of the overall budget for PM ( project management) ==> it means less than 100 K€ on a 500 K€ project !
2. administration costs should be below 25% of the staff costs: it is so difficult to compute these costs ( and to justify them) that I suggest to forget it !
3. budget share dedicated to ‘external expertise and services’ should stay below 50% of the total budget ==> Florence ( Agria) is the main concerned but each if us may "sub contract" with  services supplyer ?
4. and last, budget allocated to equipment should stay below 5 % of the total budget.... I'm not sure that we will be concerned here !

We have made a first approach:

• a partner, involved in all tasks, should spend about 100 days to the projects ==> that means 1 day/week during 2 years.But each of us will probably spend more time on dedicated subjects and/or workpackages than on communication or PM...... It means that some should spend 50 days, others 100 or 150 ( and more for Lead partner) ??

• After estimating this with the excel datasheet that I am going to send, you will have to estimate trip costs, which means kilometers with your car to meet various actors).
• I suggest that you spend 2% of your budget to the communication (the main budget will be engaged by the lead partner)
• For the meeting, I suggest that you estimate a 500€/trip ( plus staffing costs) ==> there are 3 mandatory meeting (3, 4 & 5) at least....

In a next note, I will release the excelsheets to have a homogeneous way to compute this inputs